Executive Secretary Job Vacancy - A leading Development Bank

One of the leading Development Banks requires qualified candidate for the position of “Executive Secretary”. Details for the same have been highlighted below.

Job Position: Executive Secretary

No. of Openings: 1 (One) 

Gender: Female 

Education: Master in Management 

Experience: Relevant Experience 

Working Station: Kathmandu 

Deadline to apply: 31 October 2013

Essential Job Functions: 

• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; 

• Composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. 

• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office. 

• Communicates directly, and on behalf of the CEO, with Foundation staff, and others, on matters related to CEO's programmatic initiatives. 

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. 

• Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. 

• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. 

• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. 

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. 

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. 

Knowledge, Skill & Experience Requirements: 

· Masters in management with relevant work experience 

· Female 

· Computer literate with MS Office/Basic Software’s/ Internet 

· Diploma in Secretarial Management or relevant training 

· Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 

· Very strong interpersonal skills and the ability to build relationships 

· Expert level written and verbal communication skills 

· Demonstrated proactive approaches to problem-solving with strong decision-making capability 

· Emotional maturity 

· Highly resourceful team-player, with the ability to also be extremely effective independently 

· Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response 

· Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment 

· Forward looking thinker, who actively seeks opportunities and proposes solutions 

· Experience and interest in internal and external communications, partnership development, and fundraising 

· Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social 

· Media web platforms 

Interested candidates are requested to send their detailed CV at chanda.shakya@suvidhasewa.com.np by 31st October 2013.